We hope this information helps ease your mind before your programme. If you have some questions which aren’t answered on this page, don’t hesitate to contact us and we will be happy to help!

IN-PERSON INTERNSHIP PRE-DEPARTURE TO DO LIST

PLEASE CLICK THROUGH ALL 6 TO DOUBLE-CHECK YOU HAVEN’T MISSED ANY IMPORTANT STEPS!

Participant Registration Form submitted yet? If not, then please do it ASAP!

Registration Form

Booked your flights/train? Great! Fill in the Participant Travel Form and we’ll pick you up!

Travel Form

Ready to on-board? Sign up to the Pagoda Portal here.

Create an Account

Live info sessions to answer your questions. Sign up to the pre-departure session here!

Live Pre-Departure Sessions

Using Pagoda’s Participant Insurance Policy? Check here to see if you are covered.

Pagoda Insurance Summary

What is Pagoda’s Policy on COVID-19? Click through to view a summary.

COVID-19 Policy

FAQ’S

General Advice (All Participants)

Am I covered by the Pagoda Insurance Policy?

All participants are covered under the Pagoda Participant Business Travel Insurance Policy (“Pagoda Policy”) unless you have specifically been told in writing via email from a Pagoda Staff member that you are not.

You may also be covered under the university’s own insurance policy for your in-person internship programme.

IMPORTANT! Please note that you are only covered for travel during the Programme dates as stated in the Programme Agreement you signed with Pagoda Projects. If you intend to continue travelling independently after the programme end date, you will no longer be covered by the Pagoda Policy. Before you start your journey, you are advised to purchase your own insurance policy for the full duration of your time abroad.

If you have chosen to purchase your own the coverage details must be passed to the Pagoda team to support in case of emergency.

What should I bring with me?

When packing your suitcase, there are a few essential things to consider bringing.

These essentials include:
+ Copies of passport, insurance and other documents
+ Other important documentation (in your hand luggage)
+ Laptop
+ Power adapters for your Destination
+ Medicine (especially prescription medicine, allergy medicine etc.)
+ Deodorant, hand sanitizer and other toiletries (can be expensive & difficult to find in other countries)

* If you are very tall or have a large foot size, we would suggest you bring enough shoes and clothes as it may be difficult to find in without going into the international brand shops.
* Ladies – tampons or your preferred sanitary items may be different or more difficult to find, so best bring them with you.

There are many international shops and large supermarkets, so you don’t need to bring your whole wardrobe with you! Depending how long you are coming for, we would recommend that you only bring what you really need!

It can be extremely hot in many of the Pagoda Destinations so make sure the clothing you bring is light and comfortable.
We recommend:

+ Smart casual clothing for your internship (for gents ties are not necessary unless otherwise stated)
+ At least one formal attire for special occasions / important meetings
+ Poncho and/or umbrella & waterproof shoes for downpours
+ Sun cream & insect repellent
+ Sandals / flipflops (shoes that can get wet!)
+ Cardigan or light jacket for in the office (in case of powerful aircon)
+ Towel (if your accommodation doesn’t provide, but this can be bought in country very cheaply)

Bedding is provided in all Pagoda-provided accommodation, so no need to worry about bringing that.

What Apps should I download?

If you have a smartphone we would recommend you download these apps before coming:

– Whatsapp (to keep in contact with the group & your company)
– Uber / Grab
– XE (Currency Converter)
– Google Translate (or a similar Dictionary/translation app)

What will happen when I land?

For programmes outside of the UK, Pagoda will meet you at the airport and take you over to your pre-arranged accommodation.

The team member will ensure everything is ready at the accommodation, you’re connected to the provided WiFi and let you settle in/get over any jetlag.

You’ll be arriving on the same day as many other students, so once they’re all sorted and settled, the Pagoda team will arrange an extensive orientation to run through the programme in more detail, what to expect from your time with us, lots of health & safety information, hints/tips to make the most of your internship and social time and of course, all the emergency procedures.

When the orientation is completed, a member of the Pagoda team will personally take you to your host company so you know where to go, introduce you to your internship supervisor and ensure everyone is happy before you begin the internship.

What should I wear to my internship?

Most offices tend to be fairly casual. However, you will still be expected to wear work-appropriate clothing (as opposed to beach-wear!). Ties/suit jackets/pencil skirts/formal trousers are normally not necessary.

TOP TIP! Try to dress relatively smart on your first day of work. That will leave a good impression on your colleagues. Then you can assess how formal your colleagues are dressed and dress down appropriately for the remainder of the internship.

If you are placed with a law firm or another industry that might require smarter clothing, make sure you email your internship supervisor before you pack to double check what expectations they have for your dress code.

What's hybrid working?

Hybrid working is something to expect from the post-COVID world across the globe and more details on this can be found here.

Can I use my phone?

For those of you heading outside of the EU, yes, please ensure you unlock your phone to be able to use other network’s SIM cards as Pagoda will provide you a local one to use for the duration of your time on the programme.

There will be credit provided to get you started, which would typically last our participants a few weeks and any further credit will need to be covered by yourself. Pagoda will be on hand to provide advice on how to add further funds to your phone should you need.

If you’re heading to one of the EU destinations, you would need to check with your existing contract provider if your plan covers you for outside of the UK. Pagoda won’t be providing SIM cards for our EU destinations, so to avoid any unexpected phone bills, please check with your provider before departure!

What additional digital components will I be provided access to?

Pagoda provides access to some awesome digital resources for all our internship participants.

Skills courses – Pagoda Projects have developed a series of skills courses set to encourage the development of student and recent graduate’ current skillset with the fundamental elements needed to improve their ‘work readiness’ for a post-pandemic business world. The skills series includes courses focusing on Intercultural Fluency, Employability and Digital Competency. We believe this framework provides the learner with the agility needed for a global and ever-changing workplace, preparing them with the knowledge to communicate effectively within an international work-group or team, tackle the job market with awareness, preparation and confidence and have a strong understanding of the importance of ‘digital’ once they enter the workplace. As qualifications remain a vital measure of achievement, a certificate is provided following each completed course.

Online events – Pagoda recruits a wide variety of speakers from across the globe to deliver weekly sessions that you can tune into from anywhere! Each event is live streamed, recorded to watch back at any time. The events are framed to provide you with an interesting insight to sectors, employability tips and enhance your understanding of various topics.

Via Pagoda’s digital portal where you can access these resources, you will have life time access to all the events and skills courses by taking part!

What to expect from Pagoda's weekend activities and general social calendar?

All the events in-country are completely optional and most will come with a cost-associated to taking part. To clarify, Pagoda run all our social activities at cost price. We simply want to arrange these for our participants to take the stress away from organising yourselves so you can enjoy your new surroundings to the full!

You can expect an invite to a weekly dinner at a local, cheap and super tasty restaurant. You’ll be expected to cover the cost of whatever you eat/drink.

For more tourism activities over the weekend, we will run something most weekends and these will more than likely be the top attractions in the destination you’re travelling to. Feel free to research things to do and if our team aren’t planning to run events there, they’ll either make it happen or provide advice on how to arrange for you to visit in your spare time. Any cost for the weekend activities are again not covered by your university and you would need to cover the cost of yourself.

What spending money will I need?

Daily costs are what you will need to budget for, including food, drink, social events and transport.

It may be useful to refer to our blogs about budgeting in our various destinations, found here: https://pagodaprojects.com/cost-of-living

Use this link to find out the current daily exchange rates: https://www.xe.com/currency/gbp-british-pound/

Can I complete paid work alongside my internship?

The visa you’re issued for the Pagoda programmes, in all destinations, does not permit you to earn a salary of any kind for the duration of the programme.

Any participants who are found to be earning a wage of any amount for work complete outside of their internship will risk fines and even deportation from the country.

What emergency support will I be provided?

Emergency support, although we hope you won’t need to access, is something provided as standard for all participants. Pagoda have an in-country team for all our destinations, that in an emergency that can be contacted 24/7 throughout your programme.

Should you need to visit the hospital for example, Pagoda would always accompany the student to ensure there are no language barrier issues and you receive the medical attention you need.

On your arrival, the Pagoda staff member will provide you with the number to call for you to save in your phone.

What other support will I have from Pagoda?

As much as you need!

Pagoda will be on hand throughout your programme to support you with your internship, any advice on how to maximise your social time, recommendations for places to eat/drink and generally be there for anything you need.

We go to great lengths to ensure your time on the programme is positive and will ask each participant to complete a quick weekly check-in to summarise how you’re feeling, if you have anything you wish to raise and what went well that week.

This is completed via the Pagoda-portal and the Pagoda team will be in touch as soon as possible should you ever need assistance. We really value ongoing feedback related to your internship too, so if this can be improved in anyway, let us know through the check-in and we’ll look to resolve any concerns.

Our team will always be available to provide internship coaching, as we appreciate many who take part will not have work experience, certainly not internationally and will provide guidance throughout.

Should I book a flight or a train?

Where possible, we highly encourage you to book a train. This is because the environmental footprint of trains is far less than that of planes.

You can read more about this here.

Direct Flight or Connecting Flight?

It is often cheaper to book a flight with a connection/layover in another country. HOWEVER, before you book a flight with a connection, please check the following:

do you require a transit visa to change flights in that country?
even if you have travelled via that country without a visa in the past, PLEASE CHECK. The regulations for visa-waivers can change. For example, changes in regulations such as Brexit may impact transit visa regulations.
if you are required to have a transit visa for that country, have you checked how long it take to obtain it and how much it costs? Transit Visas may take months to apply for.
if you do not need a Transit Visa ATTENTIONS as you may be required to stay in the International Zone of the airport. If you have a long layover, this could make your journey more uncomfortable.

If you unsure about any of the above. Please submit a support ticket via the form below.

Will I need a visa? What is the visa process?

There is a general summary of the visa process here: https://pagodaprojects.com/documents/visa-process.pdf

If you require a visa to take part in the programme, you will be contacted by a member of Pagoda Staff at the right time, they will explain the process in more detail.

Ho Chi Minh City

Travel To and From Vietnam

When should I book my flight/train?

After you have confirmed your programme with Pagoda and returned your signed Programme Agreement! This will allow time to find the cheapest possible flight and choose the most suitable for you.

In some cases Pagoda my request that you delay booking your flight for logistical reasons. We appreciate your patient in this situation, if you are unsure, please just ask the staff member that has been handling your application.

What day should I arrive in/leave Vietnam?

FRIDAY – we will look forward to welcoming you to Vietnam on the Friday before your internship begins. (Unless otherwise stated in writing.)

SUNDAY – you will be requested to leave your accommodation by midday on the Sunday after your internship ends. (Unless otherwise stated in writing.)

Please note – your internship dates can be found listed on your programme agreement you were sent, which you digitally signed to confirm your participation in the programme!

WARNING! If you are hoping to travel within Vietnam or other parts of the Asia after the end of your internship programme, please let us know. You may only be permitted to remain in Vietnam for the exact duration of your Visa.

Where should I book my flights/trains to?

We will be arranging a Schedule for Transfer from the following airport:

Tan Son Nhat International Airport

If you are planning to arrive into Vietnam by another airport or other method other than by plane, PLEASE CHECK WITH US FIRST.

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the US or a European country can cause delays and add extra cost to your journey.

Which flight/train do you recommend?

It is completely up to you, if you want to know what flights other participants have booked you can send us a quick email and we will let you know so you can travel with others.

Many reputable international airlines fly here, usually connecting through one of the other major transport hubs in Asia (Hong Kong, Singapore, Dubai, Bangkok etc).

We advise you to make one booking for your flights all the way through to HCMC rather than splitting your booking. That way in the event of cancellations or delays, the airline company should provide support and/or compensation during transfers.

Things to think about before booking a train/flight:

Flexible Tickets – it is always wise to by flexible tickets where possible so that the dates of travel can be changed for any reason
Carbon Offsetting – have you considered carbon offsetting your flights?

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the USA or an European country can cause delays and add extra cost to your journey.

Where will my accommodation be?

Further information about your accommodation will be released soon.

Can I live with my friend(s)?

We try to house everyone within a similar part of the city so that you can visit and socialise with other participants on the programme.

We cannot guarantee that you will be housed with your friends, it is important for us to consider commute times when locating you in your accommodation. However, if you put in a request to be housed with a friend we will consider it and see if it is possible.

What is the accommodation like?

More details of the accommodation will be sent to you 2 weeks prior to the programme start date (if you have not already been sent it). Thank you for your patience while we finalise the accommodation bookings for everyone.

You will have:

your own bedroom
access to a shared bathroom

Insurance, Visa, and Passport

Pagoda insurance or my own personal insurance policy?

Check your Programme Agreement to see if you are included on Pagoda Projects Participant Insurance Summary or not.

Yes? Great, click on the Insurance button at the top of the page to see the insurance summary.

No? Not a problem, please make sure you submit details of your personal travel and health insurance policy via the Participant Travel Form at the top of the page.

Insurance Requirements

Must cover costs of repatriation for medical reasons, emergency medical care and/or emergency hospital care or death
during your stay/s. It must show your full name, be valid for travel in Asia and must cover the entire period of the programme. The minimum cover recommended is £20,000 GBP.

Passport Requirements

Valid passport signed by the holder, valid for at least 6 months beyond the programme start date. The passport needs to have at least 2 subsequent blank pages.

Please submit a photo of the ID page in your passport to Pagoda Projects via the Participant Travel Form above.

Vaccination Requirements

TRAVEL VACCINATIONS

The first step would be to chat to your personal Doctor/General Practitioner and ask them what you need. There might not be anything that you specifically need, except perhaps top-ups in Tetanus, MMR, Hepatitis A, Typhoid and other standard vaccinations, if you do not already have them.

Further details from UK government advice: https://travelhealthpro.org.uk/country/240/vietnam#Vaccine_recommendations

COVID-19 VACCINATION STATUS

Vietnam no longer differentiates between vaccinated and unvaccinated travellers for the purposes of entry. All travellers must follow the same entry requirements. However, some airlines and insurance companies may have additional requirements, so check with them before travelling.

Pagoda Projects highly recommend that you have fully-vaccinated status before travelling to Vietnam. For your benefit and the benefit of other participants and members of the Pagoda Community.

UPDATED: Proof of negative COVID test result

From 15 May you no longer need to take a COVID-19 test before travelling to Vietnam. If you show symptoms of COVID-19 (fever, cough, sore throat, runny nose, body aches, loss of taste, loss of smell, headache, diarrhoea, breathing difficulty, etc.) you must notify the health agency at the border gates.

DISCLAIMER! Regulations can change daily. Please refer to https://www.gov.uk/foreign-travel-advice/vietnam/entry-requirements for latest advice. Or alternatively your own county’s government travel advice, as rules are subject to change at short notice.

Do I need a visa for the programme?

Most participants will require a visa to participate in Vietnam with a very few exceptions.

How and when do I apply for my visa?

A members of the Pagoda team will guide you through the visa process if this is necessary.

Generally speaking this is the ideal visa application timeline:

We advise you start to apply for and obtain the necessary supporting documents for your Visa roughly 8 weeks before your programme start date.
We advise you to submit your visa application to the Consulate/visa agency between 2 and 4 weeks prior to your programme start date.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 30 days of your planned departure, YOU MUST INFORM PAGODA PROJECTS.

Please be aware that your programme and travel arrangements may have to change due to official entry requirements for Vietnam.

If your travel arrangements have to be changed due to a positive COVID-19 test result, Pagoda Projects may be able to offer you a new arrival date 2 weeks after you original planned arrival date where possible. However, this will depend on the most up-to-date entry requirements at the time.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website. Latest Entry Requirements from the UK: https://www.gov.uk/foreign-travel-advice/vietnam/entry-requirements

What COVID-19 restrictions are there in Vietnam?

If you think you have COVID-19 symptoms, you should inform Pagoda Projects immediately, we will then advise you if you need to go immediately to a local doctor or hospital or call 115.

The Vietnamese authorities have issued information on testing facilities and procedures (only available in Vietnamese). The testing facilities can be contacted directly.

If you are asked to undertake testing, you should comply. Failure to comply can be an offence with significant punishments.

Self-isolation periods and testing requirements can change at short notice and may vary between locations.

If you test positive with COVID-19 you will have to self-isolate for 7 days. Most provinces permit self-isolation at your place of residence if it meets the requirements of local authorities, but you may be required to self-isolate in a designated quarantine centre or hotel.

DISCLAIMER! Regulations can change daily. Please make sure you check official government websites for latest advice.

What if I catch COVID-19 just before the end of the programme?

If you test positive for COVID-19 towards the end of your time abroad, within 30 days of your planned return to the UK/your home country, then YOU MUST INFORM PAGODA PROJECTS.

We will then advise you on entry requirements for returning to the UK/your home country and discuss next steps.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website. Latest information for returning to the UK: https://www.gov.uk/foreign-travel-advice/vietnam/coronavirus#returning

Lisbon

Travel To and From Portugal

When should I book my flight/train?

After you have confirmed your programme with Pagoda, been placed in a company and returned your signed Programme Agreement! This will allow time to find the cheapest possible flight and choose the most suitable for you.

What day should I arrive in/leave Portugal?

SATURDAY – we will look forward to welcoming you to Portugal on the Saturday before your internship begins. (Unless otherwise stated in writing/your programme is a blended format of both online and in-person.)

SATURDAY – you will be requested to leave your accommodation by midday on the Saturday after your internship ends. (Unless otherwise stated in writing/your programme is a blended format of both online and in-person.)

Please note – your internship dates can be found listed on your programme agreement you were sent, which you digitally signed to confirm your participation in the programme!

WARNING! If you are hoping to travel within Portugal or other parts of the Schengen Zone after the end of your internship programme, please let us know. You may only be permitted to remain in the Schengen Zone for a maximum of 90 days within an 180 day period.

Where should I book my flights/trains to?

We will be arranging a Schedule for Transfer from the following airport and train station:

Humberto Delgado Airport (LIS)
Estação de Lisboa Santa Apolónia (Lisbon Santa Apolónia Station)

If you are planning to arrive into any other airport or station in Lisbon, PLEASE CHECK WITH US FIRST.

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the US or another European country can cause delays and add extra cost to your journey.

Which flight/train do you recommend?

It is completely up to you, if you want to know what flights other participants have booked you can send us a quick email and we will let you know so you can travel with others.

Things to think about before booking a train/flight:

Flexible Tickets – it is always wise to by flexible tickets where possible so that the dates of travel can be changed for any reason
Carbon Offsetting – have you considered carbon offsetting your flights?

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the USA or another European country can cause delays and add extra cost to your journey.

Where will my accommodation be?

Further information about your accommodation will be released soon.

Can I live with my friend(s)?

We try to house everyone within a similar part of the city so that you can visit and socialise with other participants on the programme.

What is the accommodation like?

You will have:

your own bedroom
access to a shared bathroom

Insurance, Visa, and Passport

Insurance Requirements

Must cover costs of repatriation for medical reasons, emergency medical care and/or emergency hospital care or death
during your stay/s on the SCHENGEN territory. Must show the applicant’s name, valid for all Schengen member states and
must cover the entire period of the applicant’s intended stay in the Schengen area. The minimum cover is 30,000 EUR
(~ £25,000 GBP).

ATTENTION:
1. Submitting a travel insurance certificate referring to the policy conditions in a separate booklet will not be accepted.
2. Submitting a travel insurance where the minimum covered amount is often missing and reference is made to a
bronze, silver or gold policy, again referring to conditions in a separate booklet will not be accepted.
3. EHIC cards are not accepted as proof of valid travel health insurance. However, if you do have one, it can still be useful so we recommend you apply for one before travelling if you are eligible.

Passport Requirements

Valid passport signed by the holder, issued within the last 10 years and valid for at least 3 months beyond the programme end date. The passport needs to have at least 2 subsequent blank pages.

Please submit a photo of the ID page in your passport to Pagoda Projects via the Participant Travel Form above.

Vaccination Requirements

TRAVEL VACCINATIONS

The first step would be to chat to your personal Doctor/General Practitioner and ask them what you need. There might not be anything that you specifically need, except perhaps top-ups in Tetanus, MMR and other standard vaccinations, if you do not already have them.

Further details from UK government medical advice: https://travelhealthpro.org.uk/country/181/portugal#Vaccine_recommendations

COVID-19 VACCINATION STATUS

Must show valid proof of being fully vaccinated (e.g. valid NHS app QR code)

Must fill in Passenger Locator Card before travel & show QR code at airport: https://portugalcleanandsafe.pt/en/passenger-locator-card

If you’re fully vaccinated (2 doses), you can enter mainland Portugal without needing to test.

To qualify under the fully vaccinated rules, you must have a vaccination certificate which shows you have had either:

a full course, as described below, of a vaccine approved by the European Medicines Agency, at least 14 days and no more than 270 days before you arrive, or
a full course of a vaccine, as described below, plus a booster vaccine approved by the European Medicines Agency at least 14 days before you arrive
if you caught COVID-19 after just one dose of a 2-dose vaccine and your certificate shows that your vaccination course is complete after the administration of just one dose of the vaccine

EXEMPTIONS TO FULLY VACCINATED STATUS

Negative test before travel
Recovered status between 11 and 180 days before travel

However, Pagoda Projects Highly recommend that you have fully vaccinated status before travelling for the programme. For your own benefit and for benefit of the other participants and members of the Pagoda Community.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website.

Do I need a visa for the programme?

If you hold a valid passport for the following countries or regions you do not need to apply for a visa prior to the Programme:

Member States of the European Union
Member States European Economic Area
Member States European Free Trade Area
Canadian and US Citizens

If you do not come from any of the above-mentioned countries, you will need a visa to attend an internship or training programme in Portugal.

How and when do I apply for my visa?

A members of the Pagoda team will guide you through the visa process if this is necessary.

Generally speaking this is the ideal visa application timeline:

We advise you start to apply for and obtain the necessary supporting documents for your Visa roughly 8 weeks before your programme start date.
We advise you to submit your visa application to the Consulate/Visa centre between 6 and 4 weeks prior to your programme start date.

What if I catch COVID-19 just before the end of the programme?

If you test positive for COVID-19 towards the end of your time abroad, within 30 days of your planned return to the UK/your home country, then YOU MUST INFORM PAGODA PROJECTS.

We will then advise you on entry requirements for returning to the UK/your home country and discuss next steps.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 30 days of your planned departure, YOU MUST INFORM PAGODA PROJECTS.

Please be aware that your programme and travel arrangements may have to change due to official entry requirements for Portugal.

What COVID-19 restrictions are there in Portugal?

If you test positive for COVID-19 during your stay in mainland Portugal, you’ll have to self-isolate at your own expense for at least 7 days. Check the rules for self-isolating in mainland Portugal (in Portuguese).

If you test positive for COVID-19 during your stay in Madeira, Porto Santo or the Azores, you’ll have to self-isolate at your own expense for at least 5 days. Check the rules for self-isolating in Madeira and Porto Santo (in Portuguese).

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website.

Madrid

Travel To and From Spain

When should I book my flight/train?

After you have confirmed your programme with Pagoda and returned your signed Programme Agreement! This will allow time to find the cheapest possible flight and choose the most suitable for you.

What day should I arrive in/leave Spain?

SATURDAY – we will look forward to welcoming you to Spain on the Saturday before your internship begins. (Unless otherwise stated in writing/your programme is a blended format of both online and in-person.)

Please note – your internship dates can be found listed on your programme agreement you were sent, which you digitally signed to confirm your participation in the programme!

WARNING! If you are hoping to travel within Spain or other parts of the Schengen Zone after the end of your internship programme, please let us know. You may only be permitted to remain in the Schengen Zone for a maximum of 90 days within an 180 day period.

Where should I book my flights/trains to?

We will be arranging a Schedule for Transfer from the following airport and train station:

Aeropuerto de Adolfo Suárez Madrid–Barajas (Madrid-Barajas Airport – MAD)
Estación de Madrid – Puerta De Atocha (Madrid Atocha Station)

If you are planning to arrive into any other airport or station in Madrid, PLEASE CHECK WITH US FIRST.

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the US or another European country can cause delays and add extra cost to your journey.

Which flight/train do you recommend?

It is completely up to you, if you want to know what flights other participants have booked you can send us a quick email and we will let you know so you can travel with others.

Things to think about before booking a train/flight:

Flexible Tickets – it is always wise to by flexible tickets where possible so that the dates of travel can be changed for any reason
Carbon Offsetting – have you considered carbon offsetting your flights?

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the US or another European country can cause delays and add extra cost to your journey.

Where will my accommodation be?

Further information about your accommodation will be released soon.

Can I live with my friend(s)?

We try to house everyone within a similar part of the city so that you can visit and socialise with other participants on the programme.

What is the accommodation like?

You will have:

your own bedroom
access to your own bathroom

Insurance, Visa, and Passport

Pagoda insurance or my own personal insurance policy?

Check your Programme Agreement to see if you are included on Pagoda Projects Participant Insurance Summary or not.

Yes? Great, click on the Insurance button at the top of the page to see the insurance summary.

No? Not a problem, please make sure you submit details of your personal travel and health insurance policy via the Participant Travel Form at the top of the page.

Insurance Requirements

Passport Requirements

Please submit a photo of the ID page in your passport to Pagoda Projects via the Participant Travel Form above.

Vaccination Requirements

TRAVEL VACCINATIONS

The first step would be to chat to your personal Doctor/General Practitioner and ask them what you need. There might not be anything that you specifically need, except perhaps top-ups in Tetanus or MMR and other standard vaccinations, if you do not already have them.

Further details from UK government medical advice: https://travelhealthpro.org.uk/country/203/spain#Vaccine_recommendations

COVID-19 VACCINATION STATUS

Must fill in Health Control Form before travel & show QR code at airport: https://www.spth.gob.es/
Must show valid proof of being fully vaccinated (e.g. such as a valid NHS app QR code)

If you’re fully vaccinated, you can enter Spain without needing to test or quarantine regardless of your reason for travel. Your vaccination status must meet the Spanish authorities’ validity period requirements.

At least 14 days must have passed since being fully vaccinated (with both doses of a 2-dose vaccine or one dose of a single-dose vaccine) before arrival in Spain. Your date(s) of vaccination must be specified and your final dose must have been administered within 270 days prior to travel to Spain. If you completed your vaccination (with both doses of a 2-dose vaccine or one dose of a single-dose vaccine) more than 270 days prior to travel to Spain, you must be able to show proof of having received a booster jab. There is no requirement for 14 days to have passed between receiving your booster jab and entering Spain. Booster jabs can be administered at any time prior to travel to Spain. There is currently no expiry date for booster jabs.

Only vaccines authorised by the European Medicines Agency or by the World Health Organisation are accepted.

EXCEPTIONS TO FULLY VACCINATED STATUS

If you have recovered from COVID in past 6-months don’t have to be fully vaccinated. You can use the UK proof of COVID-19 recovery record or a recovery certificate issued by a relevant health authority or medical service to certify your COVID-19 status.
The above only If your reason for travel to Spain is ESSENTIAL though, so for the purposes of this programme no exemptions apply.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website.

Do I need a visa for the programme?

If you hold a valid passport for the following countries or regions you do not need to apply for a visa prior to the Programme:

Member States of the European Union
Member States European Economic Area
Member States European Free Trade Area
Canada, Japan, Israel, Australia, New Zealand, US, Korea, UK

If you do not come from any of the above-mentioned countries, you will need a visa to attend an internship or training programme in Germany.

How and when do I apply for my visa?

A members of the Pagoda team will guide you through the visa process if this is necessary.

Generally speaking this is the ideal visa application timeline:

We advise you start to apply for and obtain the necessary supporting documents for your Visa roughly 8 weeks before your programme start date.
We advise you to submit your visa application to the Consulate/Visa centre between 6 and 4 weeks prior to your programme start date.

What if I catch COVID-19 just before the end of the programme?

If you test positive for COVID-19 towards the end of your time abroad, within 30 days of your planned return to the UK/your home country, then YOU MUST INFORM PAGODA PROJECTS.

We will then advise you on entry requirements for returning to the UK/your home country and discuss next steps.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 30 days of your planned departure, YOU MUST INFORM PAGODA PROJECTS.

Please be aware that your programme and travel arrangements may have to change due to official entry requirements for Spain.

What COVID-19 restrictions are there in Spain?

If you are tested and the result is positive, you should call your regional hotline or one of the alternative helpline numbers and follow their advice. You are not required to self-isolate if you have mild or no symptoms but you should wear a mask and avoid crowded spaces.

You should follow the advice of the local authorities at all times.

For information regarding access to healthcare in Spain see healthcare for UK nationals visiting Spain.

View Health for further details on healthcare in Spain.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website.

Manchester

Travel To and From Manchester

When should I book my bus/train/flight?

After you have confirmed your programme with Pagoda, been placed in a company and returned your signed Programme Agreement! This will allow time to find the cheapest possible tickets and choose the most suitable for you.

What day should I arrive in/leave Manchester?

FRIDAY – we will look forward to welcoming you to Manchester on the Friday before your internship begins. The Orientation will take place on Friday afternoon.

SATURDAY/SUNDAY – you can leave Manchester whenever you are ready. However, we expect most participants to leave on Saturday or Sunday after their internship finishes.

Where should I book my flights/trains to?

There are multiple train stations and an airport in Manchester:

Manchester Airport
Manchester Piccadilly Station
Manchester Victoria Station
Manchester Oxford Road Station

Where will my accommodation be?

You will need to book your own accommodation and cover the cost of the accommodation yourself. Accommodation is usually in the range of £100-£200 / week. We recommend you look for accommodation around, Fallowfield or the City Centre.

We HIGHLY recommend booking your accommodation for Manchester through Housemates: https://housemates.io/?ref=pagodaprojects

They are student-friendly and have lots of options available.

After you have booked your accommodation, please can you fill in the Manchester accommodation form so we know where you will be staying?

Insurance, Visa, and Passport

Do I need a visa for the programme?

Your current study visa for the UK is sufficient for the programme, since you are doing this programme as an accredited part of your university course.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 10 days of your planned trip to Manchester, please let Pagoda know.

Pagoda Projects may be able to offer you a new arrival date 2 weeks after you original planned arrival date where possible. You will then be able to complete the first two weeks of the programme online.

DISCLAIMER! Regulations can change daily. Please make sure you check the government travel advice website.

What COVID-19 restrictions are there in the UK?

The latest advice from the government relating to COVID-19 can be found here: https://www.gov.uk/coronavirus.

Mexico City

Travel To and From Mexico

When should I book my flight/train?

After you have confirmed your programme with Pagoda and returned your signed Programme Agreement! This will allow time to find the cheapest possible flight and choose the most suitable for you.

What day should I arrive in/leave Mexico?

FRIDAY – we will look forward to welcoming you to Mexico on the Saturday before your internship begins. (Unless otherwise stated in writing.)

SUNDAY – you will be requested to leave your accommodation by midday on the Sunday after your internship ends. (Unless otherwise stated in writing.)

Please note – your internship dates can be found listed on your programme agreement you were sent, which you digitally signed to confirm your participation in the programme!

WARNING! If you are hoping to travel within Mexico or other parts of Latin America after the end of your internship programme, please let us know. You may only be permitted to remain in the country for a maximum of 90 days or less.

Where should I book my flights/trains to?

We will be arranging a Schedule for Transfer from the following airport:

Mexico City Benito Juarez International Airport (Ciudad de Mexico)

If you are planning to arrive into any other airport or station in Mexico City, PLEASE CHECK WITH US FIRST.

What happens in the IBERO Welcome Week?

The Welcome Week will consists of a 1-week introduction to Mexican Culture, Politics & Economy hosted by one of Mexico’s Top 3 ranked universities, Universidad Iberoamericana.

The week serves as an extended orientation, where you will receive an introduction to Mexican history, politics, economics and culture. Our team, alongside selected partner organisations such as the British Chamber of Commerce, will introduce the group to doing business in Mexico and provide a briefing on safety considerations during the stay.

The following 7 weeks of the programme are spent completing an internship in a company in Mexico City.

Which flight do you recommend?

It is completely up to you, if you want to know what flights other participants have booked you can send us a quick email and we will let you know so you can travel with others.

The easiest direct option is usually AeroMéxico.

We advise you to make one booking for your flights all the way through to Mexico City rather than splitting your booking. That way in the event of cancellations or delays, the airline company should provide support and/or compensation during transfers.

Things to think about before booking a flight:

Flexible Tickets – it is always wise to by flexible tickets where possible so that the dates of travel can be changed for any reason
Carbon Offsetting – have you considered carbon offsetting your flights?

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the US or another European country can cause delays and add extra cost to your journey.

Where will my accommodation be?

Further information about your accommodation will be released soon.

Possible areas for accommodation:

Roma Norte
Roma Sur
Condesa
Navarte

Can I live with my friend(s)?

We try to house everyone within a similar part of the city so that you can visit and socialise with other participants on the programme.

What is the accommodation like?

You will have:

your own bedroom
access to a shared bathroom

Insurance, Visa, and Passport

Pagoda insurance or my own personal insurance policy?

Check your Programme Agreement to see if you are included on Pagoda Projects Participant Insurance Summary or not.

Yes? Great, click on the Insurance button at the top of the page to see the insurance summary.

No? Not a problem, please make sure you submit details of your personal travel and health insurance policy via the Participant Travel Form at the top of the page.

Insurance Requirements

Must cover costs of repatriation for medical reasons, emergency medical care and/or emergency hospital care or death
during your stay. It must show your full name, be valid for all travel in North America and must cover the entire period of your intended stay. The minimum cover recommended is £20,000 EUR.

Passport Requirements

Valid passport signed by the holder, valid for at least 6 months beyond the programme end date. The passport needs to have at least 2 subsequent blank pages.

Please submit a photo of the ID page in your passport to Pagoda Projects via the Participant Travel Form above.

Vaccination Requirements

TRAVEL VACCINATIONS

The first step would be to chat to your personal Doctor/General Practitioner and ask them what you need. There might not be anything that you specifically need, except perhaps top-ups in Tetanus and other standard vaccinations such as MMR, Hepatitis A, Typhoid, if you do not already have them.

Further details from UK government medical advice: https://travelhealthpro.org.uk/country/147/mexico#Vaccine_recommendations

COVID-19 VACCINATION STATUS

Mexico remains open to travellers. There is no need to provide a negative PCR test or quarantine on arrival, though most resorts ask guests to fill out health questionnaires. There are health screenings at airports.

However, Pagoda Project HIGHLY recommend that you have fully vaccinated status before you travel to Mexico. This is for your own safety as well as for the safety of other members of the Pagoda Community.

If you present symptoms of COVID-19 upon arrival at an airport in Mexico, you should ask for the International Health Team (“Sanidad Internacional”). Upon your arrival in Mexico, you will be asked to fill out a Health Questionnaire. This document is available in Spanish and English.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website.

Do I need a visa for the programme?

If you are a citizen in the Schengen Area, UK, USA, Canada or Japan or if you have a permanent residence permit or a valid visa for any of those countries, you DO NOT REQUIRE A VISA to visit Mexico under the following conditions:

The purpose of your visit is tourism, studies or business.
The duration of your stay does not exceed 180 days.
You will not receive any remuneration at all from Mexico.

However, it is necessary to have:

1. A valid passport with more than 6 months of validity (Mexican authorities require a passport to be valid for the duration of the stay in Mexico, but the transit countries and airline companies may have other requirements).

2. A properly completed Multiple Migratory Form (FMM). The FMM can be obtained from the airline or at the port of entry, but to expedite your registration at the border, you can now fill out and print it in advance in this link.

Remember to keep the FMM in a safe place during your trip! You will be asked for it at your departure from Mexico.

3. The Immigration Authorities at the port of entry may request certain documents to prove the purpose of your visit depending on the activity you will undertake in Mexico.

Pagoda Projects will assist you with the necessary documentation for this.

If you do not fit the above-mentioned criteria, you will need a visa before you travel to Mexico for the programme.

How and when do I apply for my visa?

A member of the Pagoda team will guide you through the visa process if this is necessary.

Generally speaking, this is the ideal visa application timeline:

We advise you to start to apply for and obtain the necessary supporting documents for your Visa roughly 8 weeks before your programme start date.
We advise you to submit your visa application to the Consulate/Visa centre between 2 and 4 weeks prior to your programme start date.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 30 days of your planned departure, YOU MUST INFORM PAGODA PROJECTS.

Please be aware that your programme and travel arrangements may have to change due to official entry requirements for Mexico.

What COVID-19 restrictions are there in Mexico?

If you test positive for COVID-19, you may need to stay where you are until you test negative. You may also need to seek treatment there.

Follow the advice of the local authorities. Individual states in Mexico are imposing additional measures and restrictions. The Mexican government has put into place a traffic light system to manage the easing of restrictions, this varies from state to state; review local government websites for detailed information for where you are.

If you present symptoms after having entered the country, you should call 800 0044 800. You will be attended by trained personnel of the Ministry of Health.

For specific helplines for the different states in Mexico, see the Mexican Government’s “Direct Line COVID-19” directory.

The app called “COVID-19MX”, created by the Mexican government, allows you to get a health test and locate your nearest medical facilities (including COVID-19 hospitals).

For further information (in Spanish), see the Mexican Ministry of Health website.

If you are in Mexico City, you can also send a free of charge text message saying “covid19” to 51515 (service only available in Spanish).

DISCLAIMER! Regulations can change daily. Please make sure you check the official government travel advice website.

What if I catch COVID-19 just before the end of the programme?

If you test positive for COVID-19 towards the end of your time abroad, within 30 days of your planned return to the UK/your home country, then YOU MUST INFORM PAGODA PROJECTS.

We will then advise you on entry requirements for returning to the UK/your home country and discuss next steps.

Taipei

Travel To and From Taiwan

When should I book my flight?

After you have confirmed your programme with Pagoda and returned your signed Programme Agreement! This will allow time to find the cheapest possible flight and choose the most suitable one for you.

In some cases, Pagoda may request that you delay booking your flight for logistical reasons. We appreciate your patience in this situation, if you are unsure, please just ask the staff member that has been handling your application.

What day should I arrive in/leave Taiwan?

FRIDAY – we will look forward to welcoming you to Taiwan on the Friday before your internship begins. (Unless otherwise stated in writing.)

SUNDAY – you will be requested to leave your accommodation by midday on the Sunday after your internship ends. (Unless otherwise stated in writing.)

Please note – your internship dates can be found listed on the programme agreement you were sent, which you digitally signed to confirm your participation in the programme!

WARNING! If you are hoping to travel within Taiwan or to other parts of Asia after the end of your internship programme, please let us know. You may only be permitted to remain in Taiwan for the exact duration of your Visa.

Where should I book my flight to?

We will be arranging a Schedule for Transfer from the following airport:

Taiwan Taoyuan International Airport

If you are planning to arrive in Taiwan by another airport or other method other than by plane, PLEASE CHECK WITH US FIRST.

Which flight do you recommend?

It is completely up to you, if you want to know what flights other participants have booked you can send us a quick email and we will let you know so you can travel with others.

Many reputable international airlines fly to Taiwan, usually connecting through one of the other major transport hubs in Asia (Hong Kong, Singapore, Dubai, Bangkok, etc).

We advise you to make one booking for your flights all the way through to Taipei rather than splitting your booking. That way in the event of cancellations or delays, the airline company should provide support and/or compensation during transfers.

Things to think about before booking a train/flight:

Flexible Tickets – it is always wise to buy flexible tickets where possible so that the dates of travel can be changed for any reason
Carbon Offsetting – have you considered carbon offsetting your flights?

WARNING! If you are buying a flight with a connection in Europe, the USA or elsewhere please CHECK IF YOU REQUIRE A TRANSIT VISA before you book the flight. Applying for transit visas through the USA or a European country can cause delays and add extra cost to your journey.

Where will my accommodation be?

Further information about your accommodation in the centre of Taipei will be released soon.

Can I live with my friend(s)?

We try to house everyone within a similar part of the city so that you can visit and socialise with other participants on the programme.

We cannot guarantee that you will be housed with your friends, as it is important for us to consider commute times when locating you in your accommodation. However, if you put in a request to be housed with a friend we will consider it and see if it is possible.

What is the accommodation like?

You will have:

your own bedroom
access to a shared bathroom

Where can I find out more about entry requirements?

Rules to enter Taiwan change frequently. You should keep up to date with the latest information on the websites of the Central Epidemic Command Center, the National Immigration Agency, and the Ministry of Foreign Affairs. If you are unsure whether you are permitted to enter Taiwan or have further questions, you should contact a member of the Pagoda team first or contact your local Taipei representative office or embassy before you attempt to travel. Entry procedures are being regularly reviewed so may change at short notice.

Do I need a COVID or PCR test before flying to Taiwan?

The Central Epidemic Command Centre has announced that starting from 15 August 2022, no passenger arriving in Taiwan will be required to present a certificate of a negative COVID-19 RT-PCR test taken within two calendar days of boarding their flight to Taiwan. However, do check with your airline whether it is mandatory to board their flight.

All passengers arriving in Taiwan will be required to undergo a COVID-19 PCR test using a saliva sample upon arrival before being permitted to proceed to their pre-arranged quarantine facility. If the COVID-19 PCR test comes back positive, passengers undergoing quarantine at their residential property will be notified and permitted to undergo home care at the same location during their quarantine period. Passengers who test positive and are quarantining at a designated quarantine hotel will be notified and transferred to an enhanced epidemic prevention hotel, designated quarantine centre or hospital for further treatment. The decision regarding these arrangements will be made by the Taiwan Centers for Disease Control and will depend on the severity of your symptoms. Refer to the Taiwan Centers for Disease Control for further information regarding Test Exemptions, Test Certificates and COVID-19 test requirements.

What are the current quarantine requirements?

The Central Epidemic Command Center has announced that starting from 13 October 2022, the mandatory quarantine requirement for international arrivals in Taiwan will be replaced with a 7-day self-initiated epidemic prevention period. There will be a maximum ceiling of 150,000 arrivals permitted per week in Taiwan.

Passengers arriving in Taiwan before 13 October 2022, will be required to follow the mandatory quarantine requirements.

You should refer to the Taiwan Centers for Disease Control (CDC) or contact their helpline by dialling 1922 for further information.

Are there particular Local laws and customs to be aware of?

You should avoid any involvement with illegal drugs, which includes cannabis, whilst in Taiwan. Drug laws are stricter than in most other countries, and involvement with illegal drugs, which includes cannabis, can attract strong sentences. Legal definitions of what constitutes supply or trafficking may vary substantially from your home country, including the quantities of drugs involved. If you’re found guilty of smuggling, trafficking, possession or use of illegal narcotics you can expect to receive a severe jail sentence or, in some cases, the death penalty.

Insurance, Visa, and Passport

Pagoda insurance or my own personal insurance policy?

Check your Programme Agreement to see if you are included in Pagoda Project’s Participant Insurance Summary or not.

Yes? Great, click on the Insurance button at the top of the page to see the insurance summary.

No? Not a problem, please make sure you submit details of your personal travel and health insurance policy via the Participant Travel Form at the top of the page.

Insurance Requirements

Must cover costs of repatriation for medical reasons, emergency medical care and/or emergency hospital care or death during your stay/s. It must show your full name, be valid for travel in Asia, and must cover the entire period of the programme. The minimum cover recommended is £20,000 GBP.

ATTENTION:

Submitting a travel insurance certificate referring to the policy conditions in a separate booklet will not be accepted.
Submitting travel insurance where the minimum covered amount is often missing and reference is made to a bronze, silver or gold policy, again referring to conditions in a separate booklet, will not be accepted.

Passport Requirements

Valid passport signed by the holder, valid for at least 6 months beyond the programme start date. The passport needs to have at least 2 subsequent blank pages.

Please submit a photo of the ID page in your passport to Pagoda Projects via the Participant Travel Form above.

Vaccination Requirements

TRAVEL VACCINATIONS

The first step would be to chat with your personal Doctor/General Practitioner and ask them what you need. There might not be anything that you specifically need, except perhaps top-ups in Tetanus, Cholera, Hepatitis A, Hepatitis B, Typhoid and other standard vaccinations, if you do not already have them.

Further details from UK government advice:
https://www.fitfortravel.nhs.uk/destinations/asia-east/taiwan#Vaccinations

COVID-19 VACCINATION STATUS

Taiwan no longer differentiates between vaccinated and unvaccinated travellers for the purposes of entry. All travellers must follow the same entry requirements. There are currently no additional quarantine or testing requirements for passengers who are not fully vaccinated. However, some airlines and insurance companies may have additional requirements, so check with them before travelling.

Pagoda Projects highly recommend that you have fully-vaccinated status before travelling to Taiwan. For your benefit and the benefit of other participants and members of the Pagoda Community.

DISCLAIMER! Regulations can change daily. Please refer to https://www.gov.uk/foreign-travel-advice/taiwan/entry-requirements for the latest advice. Or alternatively, you should refer to the Taiwan Centers for Disease Control (CDC) or contact their helpline by dialling 1922 for further information.

Do I need a visa for the programme?

Most participants will require a visa to participate in Taiwan with very few exceptions.

How and when do I apply for my visa?

A member of the Pagoda team will guide you through the visa process if this is necessary.

Generally speaking, this is the ideal visa application timeline:

We advise you to start to apply for and obtain the necessary supporting documents for your Visa roughly 8 weeks before your programme start date.
We advise you to submit your visa application to the Consulate/visa agency between 2 and 4 weeks prior to your programme start date.

What if I catch COVID-19 just before the programme?

If you test positive for COVID-19 within 30 days of your planned departure, YOU MUST INFORM PAGODA PROJECTS.

Please be aware that your programme and travel arrangements may have to change due to official entry requirements for Taiwan.

If your travel arrangements have to be changed due to a positive COVID-19 test result, Pagoda Projects may be able to offer you a new arrival date 2 weeks after your original planned arrival date where possible. However, this will depend on the most up-to-date entry requirements at the time.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website. Latest Entry Requirements from the UK: https://www.gov.uk/foreign-travel-advice/taiwan/entry-requirements

What COVID-19 restrictions are there in Taiwan?

If you think you have COVID-19 symptoms, you should inform Pagoda Projects immediately, we will then advise you if you need to go immediately to a local doctor or hospital or if you should refer to the Taiwan Centers for Disease Control (CDC) or contact their helpline by dialling 1922 for further information.

If you are asked to undertake testing, you should comply. Failure to comply can be considered an offence in Taiwan with significant punishments.

Self-isolation periods and testing requirements can change at short notice and may vary between locations.

If you test positive for COVID-19 you will have to self-isolate for 7 days. Most authorities permit self-isolation at your place of residence if it meets the requirements of local authorities, but you may be required to self-isolate in a designated quarantine centre or hotel.

DISCLAIMER! Regulations can change daily. Please make sure you check official government websites for the latest advice.

What if I catch COVID-19 just before the end of the programme?

If you test positive for COVID-19 towards the end of your time abroad, within 30 days of your planned return to the UK/your home country, then YOU MUST INFORM PAGODA PROJECTS.

We will then advise you on entry requirements for returning to the UK/your home country and discuss the next steps.

DISCLAIMER! Regulations can change daily. Please make sure you check your own country’s government travel advice website. Latest information for returning to the UK: https://www.gov.uk/foreign-travel-advice/taiwan/coronavirus#returning